Governor Remits

 

BOARD OF GOVERNORS’ REMITS

ADMISSIONS COMMITTEE

The membership of the committee will be 5 governors including one parent governor and the Headteacher. The       governors may also co-opt members to the committee.

The committee will elect from their number a chair and vice-chair at the first meeting of each academic year.

Quorum will be three members of the committee of which the Headteacher will be one.

Meetings are held as required to consider:

 Admission to the Reception class

To consider the applications received from Trafford LA and, in the case of over subscription, apply the criteria as detailed in the Admissions Policy by reference to the School Supplementary Application Form.

Review of Admission Policies

To review the Admission Policies of the Nursery and the School.

The Chair in consultation with the Headteacher will be responsible for calling meetings.

Function

The functions of the committee are:

i)              to admit children to the School.

ii)             redraft the Nursery and School admissions policies when required.

iii)            to minute the actions taken by the committee and report them to the next full Board of Governors’ meeting.

APPEALS COMMITTEE

                Terms of reference:

•           To consider any appeal against a decision to dismiss a member of staff made by the Hearings Committee*

•           To consider any appeal against a decision short of dismissal under the Board of Governors’ personnel procedures  e.g. disciplinary, grievance, capability*

•           To consider any appeal against selection for redundancy*

*cannot be delegated to an individual

Membership– no fewer members than the Hearings Committee and subject to impartiality and availability.

Disqualification– The Headteacher, any members of the Hearings Committee

(It is suggested that only experienced governors be appointed to this committee and that the Chair of Governors, due to probable prior knowledge, should not be a member)

BUILDINGS COMMITTEE

1.         Membership:

The membership of the committee will be five governors or such other number as  the Board of Governors directs and any other co-opted member the governors may decide.

The Headteacher will be an automatic member (where the Head is a governor).

The committee will elect from their number a chair and vice-chair at the first meeting of each academic year.

2.         Quorum

The quorum shall be three members of the committee of which the Headteacher shall be one.

3.         Meetings

Meetings will be held as required.  Seven clear days’ notice of the agenda should normally be given by the Chair when convening a meeting.  The Chair in consultation with the Headteacher will be responsible for calling meetings.

4.         Functions

Decisions taken by the committee must be consistent with the priorities identified within the School Improvement Plan which should be costed within the financial constraints of the budget

a.    the Committee will subsequently assist the Headteacher in implementing the Health and Safety policy by:

i.    receiving reports (unless presented to the Board of Governors) relating to any Health and Safety issues from members of staff, work place safety representatives (where available) or named governor;

ii.    ensuring that all measures are, as far as is practicable,  taken to provide a healthy and safe working environment for pupils, staff, visitors and other persons employed in the school;

b.    the Buildings Committee will delegate responsibility to the Headteacher for inviting tenders for any repairs and maintenance contracts in accordance with the Authority's Financial Regulations  and Standing Orders and for the arrangements made for the subsequent monitoring and evaluation of contractual work;

c.    Receive reports appropriate to this committee i.e. capital projects.

d.    Approve any policies relating to building matters as directed by the Board of Governors.

e.    Any decisions made or actions taken by the Buildings Committee will be minuted and reported to the next meeting of the Board of Governors.         

EDUCATIONAL PERFORMANCE COMMITTEE

1. The membership of the committee will be two governors plus the teacher governor. The Headteacher is an automatic member.

At least one governor should have received appropriate training on evaluating  Raiseonline.

The committee will elect from their number a chair and vice-chair at the first meeting of each academic year.

 

2. Quorum will be three people one of which must be the Headteacher.

3. A meeting will be held in the Autumn term:
 

i) to examine the pupil results of national tests of the previous Summer.

ii) to reassess any targets set for the coming Summer.

iii) to set pupil targets as necessary

iv) to examine any summary reports such as Raiseonline.

v) to review the school’s ‘Achievement’ section of the SEF .

vi) to review the performance of groups of pupils including those children who receive Pupil Premium funding.

 

The chair in consultation with the Headteacher will be responsible for calling meetings.

FINANCE COMMITTEE

1.         Membership:

The Board of Governors has to decide the membership of the committee on an annual basis.  A clear resolution approving the membership of the committee must appear in the minutes of the main Board of Governors.The committee will consist of 5 governors or such other number as the Board of Governors directs and any other co-opted member the governors may decide. Where the Headteacher is a governor they will be an automatic member.        

The committee will elect from their number a chair and vice-chair at the first meeting of each academic year.

Where discussion is to take place regarding any individual’s pay or other matter which the committee feel may be open to challenge, up to two members who do not work at the school should withdraw from the meeting. The remaining governors should still be quorate and be of an odd number in case a vote is required. It will appear in the minutes where these governors have left and returned to the meeting. These governors would now be eligible to sit on a Hearing Committee or Appeals Committee as their impartiality has been retained. 

2.         Quorum:

The quorum shall be three members of the committee of which the Headteacher shall be one.

3.         Meetings:

Meetings will be held at least each term.  One week’s notice of the agenda should be given when convening a meeting. The chair in consultation with the Headteacher will be responsible for calling meetings.

4.         Function:

Decisions taken by the committee must be consistent with the priorities identified within the School Improvement Plan which should be costed within the Budget Plan.

The main function of the Finance Committee will be to advise the Headteacher on the general financial management of the school which has been delegated to them by the full Board of Governors - subject to the following:

(a)The committee will consider the financial out-turn figures for the previous financial year and will assist the Headteacher in drawing up the outline budget for the forthcoming financial year.

(b)Teaching staff salary reviews will take place in the Autumn Term. Support staff salaries will be reviewed in the Spring term. These salary reviews are informed by appraisal and support staff reviews as advised by the Headteacher.

(c)The Finance Committee will submit the school’s budget plan and Best Value Statement, signed by the Chair of the Finance Committee for that current financial year to the Local Authority by the 30th June.

(d)The committee will assist the Headteacher in monitoring the budget having regard to costed pupil numbers and will receive from the Headteacher reports, on a regular basis, as to the budget monitoring reports;

(e)The committee will advise the Headteacher on measures to be taken to correct variance where appropriate - including both major areas of underspend as well as overspend;

(f) As part of the delegation of the day to day financial management of the school, the Headteacher will have full delegated powers to authorise expenditure in line with the agreed budget not in excess of £10,000 and to vire an amount of money not in excess of £10,000 between budget sub-headings;

(g) The Finance Committee will have delegated powers to authorise the expenditure and  virement of an amount of money not in excess of £25,000.

(h) All virement of money must be reported to the Board of Governors.

(i) The finance committee will be responsible for approving the pay policy. The Board of Governors receive statistical information on the operation of the pay policy through the Headteacher’s Report. They will subsequently undertake the annual salary review for all staff, including mandatory review for staff on the leadership pay scale, within the parameters agreed in the pay policy.

(j) Have regard to and ensure compliance with the SVSF standard.

(k) The finance committee shall have the delegated powers to rework the staffing structure when necessary.

(l) The finance committee hears initial pay decision appeals, within ten working days of receipt of a written appeal.

(m) Monitor non-public funds.

(n) Agree charges for school services e.g. After School and Breakfast Clubs, Nursery Charges, school meal charges.

(o) Approve any policies of a financial nature as directed by the Board of Governors.

Any decisions made or actions taken by the Headteacher must be reported to the Finance Committee and noted within its minutes.

Any decisions made or action taken by the Finance Committee, including the endorsement of the Headteacher's decisions, will be minuted and reported to the next meeting of the Board of Governors.

HEADTEACHER’S APPRAISAL COMMITTEE

Terms of reference:

  • To arrange to meet with the External Adviser to discuss the Headteacher’s  performance targets.
  • To decide, with the support of the External Adviser, whether the targets have been met and to set new targets annually.
  • To monitor through the year the performance of the Headteacher against the targets.
  • To make recommendations to the Finance Committee in respect of awards for the  successful meeting of targets set.

Membership– Three Governors of which at least two of the members must be Foundation Governors.

Quorum- The quorum shall be two members of the committee

External Advisor– Janet Du Cross

Disqualification–The Headteacher and Staff Governors

 

HEARINGS COMMITTEE

Terms of reference:

  • To make any determination to dismiss any member of staff (unless delegated to the Headteacher).
  • To make any decisions under the Board of Governors’ personnel procedures e.g.  disciplinary, grievance, capability where the Headteacher is the subject of the    action*.
  • To make any decisions relating to any member of staff other than the Headteacher, under the Board of Governors’ personnel procedures (unless delegated to the   Headteacher).
  • To make any determination or decision under the Board of Governors’ General Complaints Procedure for Parents and others.

*cannot be delegated to an individual

Membership– not less than 3 members of the Board of Governors subject to impartiality and availability.

(NB. The number appointed to this committee directly affects the number required for an Appeal Committee)

Disqualification– The Headteacher

(It is suggested that only experienced governors be appointed to this committee and that the Chairman of Governors, due to probable prior knowledge, should not be a member)

PERSONNEL COMMITTEE

1)    Membership
The membership of the committee will be five governors or such other number as the Board of Governor directs (Ensuring that there are enough different governors to constitute an appeal panel).
The Headteacher will be an automatic member (where the Headteacher is a governor).
In establishing this committee the Board of Governors should have regard to the availability of its members during the day and/or term-time for the recruitment and selection of staff.
The committee will elect from their number a chair and vice-chair at the first meeting of each academic year.

2)    Quorum
The quorum shall be three members of the committee of which the Headteacher shall be one.

3)    Meetings
Meetings will be held during term time as required to carry out the functions of the committee.  One week’s notice of the agenda should be given by the chair of the committee when convening a meeting other than in such cases when more urgent timescales may be necessary.  The chair in consultation with the Headteacher will be responsible for calling the meetings.

4)    Functions of the Personnel Committee
The aims of the Personnel Committee will be to ensure that all staff employed in the school are valued, treated equitably and are encouraged to achieve their full potential to the mutual benefit of the individual and the school.

Decisions taken by the committee must:

  • be consistent with and seek to achieve the priorities identified within the School Improvement Plan
  • accord with the Board of Governors’ Equal Opportunities Policy and Equal Opportunities Legislation
  • have regard to any budgetary constraints.
     

a)    The committee will have delegated powers for the recruitment and selection of staff. The appointment of staff, other than the Headteacher and Deputy Headteacher, is normally undertaken by the Headteacher. By approving the membership of the Personnel Committee, the full Board of Governors have selected those Governors who would undertake the appointment of the Headteacher or Deputy Headteacher. In addition officers from the LA and/or Diocese may be invited.  The full Board of Governor must approve the candidate recommended for appointment of the Headteacher by that selection panel.
 

b)    The personnel committee will be responsible for reviewing the Board of Governor’s Discipline and Grievance Procedures.  No fewer than three members of the personnel committee shall also act as the first committee in carrying out the Board of Governors’ disciplinary and grievance procedure.  Any subsequent appeal within either of those procedures should be heard by the appeal committee whose membership must be different from and at least equal in number to that of the first committee i.e. no member of the first committee may serve on the second committee.
 

c)    Should it be necessary for the Board of Governors to consider the dismissal or redundancy of any member of staff, the personnel committee will carry out any initial investigation with the Headteacher and submit their recommendations for the Board of Governors to consider.  The personnel committee will subsequently have delegated powers to carry out the necessary consultations with the LA and the recognised Trade Unions on behalf of the Board of Governors. Any decisions made or action taken by the Personnel Committee shall be minuted and reported to the next meeting of the Board of Governors.

The Chair in consultation with the Headteacher will be responsible for calling meetings.